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Office 365 (Outlook 2016 for Mac) - Turn on or off Out of Office Replies This document will provide you step-by-step instructions on how to turn on and off the out of office replies. Note: Outlook does not need to be running for the 'Out of Office' message to work.
Probably the most asked question about Outlook for Mac 2011 is why Microsoft didn’t include the Auto-Archive feature? Most companies have a limit on their employees mailboxes so you’d need to archive your e-mails every now and then. Instead of switching back to a Windows computer you could do the following: 1.
Open up “ Microsoft Outlook” from your Applications folder 2. Go to Outlook(top bar) - Preferences - General 3. Deselect “ Hide On My Computer folders” 4. Right click the “ On My Computer” link in the left navigation bar and select “ New Folder“. Name the folder something like Archived E-mails 5.
Go to Tools - Rules 6. With Exchange selected from the On My Computer section, click the + near the bottom of the window to create a new rule 7. Change the rule name from “ unititled” to something like “ 90 Day Auto-Archive” 8. Define under “ When a new message arrives” the criterion as “ Date Received” + “ is Greater than or equal to + “ 90” to apply to messages older than 90 days 9. Define under “ Do the Following: the action as “ Move message” + “ Archived E-mails (On My Computer)” Make sure you select a folder which does have ( On My Computer) in it: 10. Mark the “ Enabled” box and click OK. Select your Inbox and go to Message - Rules - Apply - 90 Day Auto-Archive” to archive your e-mails from 90 days and older inside your Inbox Note: If you have arranged your inbox folder into sub-folders, you will need to run this rule on each folder individually.
You can certainly move the tool between machines. See the User Guide section for an article on uninstalling or migrating the configuration files. The licensing is per machine so you can deactivate your current licence within the tool on the Licence Tab and then re-activate on the new machine as you would a fresh install. As for the archive this is stored in Microsoft’s Outlook database.
It does not offer a programming interface or export function so we were not able to support this from our tool. You will have to manually move over the database to the new machine.
There are many articles detailing the location of the files in Outlook 2011 and 2016 (where it’s different). Any problems please contact our support email. Hi Michael, Looks like a great tool – once question before I buy What happens in a restore situation?
So my Mac blows up and I need to restore the Outlook archive data your tool has created. Provided I have a time machine backup of the Profile (which I believe is located in “/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile”), what happens next? I launch Outlook, reconnect to my Exchange account, and then restore using time machine the archived data to the original location? Is it possible to restore just the archive data your tool processed and not the entire profile?
I would rather have Exchange pull everything down and just restore the archive data for local access. Hi Keith, our cloud archiving process isn’t at the file level. You could use time machine or other backup tools to backup your local Outlook database (referred to as an Identity by Microsoft).
Our tool takes your mail in it’s folder structure and moves it into a cloud mail account (such as a gmail account). The advantage of this is your mail is accessible and searchable via Outlook or the web interface of mail. Whereas backups at a file level have to be restored before you can access them. See our user guides for more details on how our process works. Hi Sarah, unfortunately not, the program makes use of certain libraries in the operating system which were not present in 10.6.8. We reviewed getting more backward compatible but it would deteriorate the user experience beyond what we would like.
Furthermore Apple’s latest operating system is now free. We do encourage customers to try the product before they buy (it’s free to try out in simulation mode). However, we don’t want you unhappy with your purchase so please contact us on and we will arrange a refund if you aren’t ready to upgrade to a later operating system. Michael I’m very happy to buy a license, as I have been so pleased with what you have done – but if I buy and download the software (which I only want to use to archive one Exchange account) will it upset what I have at the moment? I work on the philosophy “if it ain’t broke don’t fix”. Do I need to upgrade to get the same archiving? Can you confirm that eveni I (with little techie skills) could download your new better tool without mucking up your old tool that is working so well?
Thanks Kind regards David David Ledesma South-Court Ltd Tel: +44 1883 724743 / +44 794 114 3823 E-mail: cid:4B0D62E6-B52F-4306-9649-169F06313D40 From: 7thDomain Software Reply-To: 7thDomain Software Date: Friday, 14 March 2014 07:01 To: David Ledesma Subject: New post New Auto Archiving tool for Outlook Mac 2011 Michael Needham posted: “I have had an overwhelmingly positive stream of feedback over my open source Outlook Archive script which I’d like to say a huge thanks to the community for, but it’s also been noted for it’s many challenges, especially for people with less technical back”. Hi David, Yes the new tool can even works side by side with the old tool, however it becomes redundant so ultimately it’s better to disable the old tool once the new tool is setup and working well. The key is to ensure that when you configure the new tool that you choose the same ‘Local Archive Folder’ under ‘On My Computer’ that you currently have your script storing your archived mail in to. The default in the script was: “Archive Mail”. Other than that the new tool is configured to all the same defaults as the script, so it can take over the archiving process and it will be seamless. We will support you throughout the process and you can contact for any help. I’ll personally make sure the transition works for you.